Accounting Services in Estonia

Bookkeeping and Tax Reporting for OÜs

We organize accounting records, VAT reporting, payroll, annual reports and communication with Estonian authorities, so you can focus on business while your company remains compliant.

• Monthly bookkeeping for invoices, expenses and bank transactions

• VAT and tax declarations, including TSD, KMD, VD and OSS / IOSS

• Payroll and board member payments with tax reporting support

• Annual report preparation and filing with the Commercial Register

• Remote accounting workflow for e‑residents and foreign founders

Send us your company details and approximate monthly document volume — we will review the scope and suggest a suitable accounting setup.

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Accounting Services in Estonia for OÜ Companies and E‑Residents

Who this is for

Estonian OÜ companies, e‑resident founders, non‑resident owners and foreign-managed businesses — including consultants, SaaS projects, e‑commerce sellers, IT companies, startups and crypto‑related projects — that need ongoing bookkeeping and tax reporting support in Estonia.

• Bookkeeping & tax accounting — invoices, expenses and bank reconciliation

• Tax declarations — TSD, KMD, VD and OSS / IOSS where applicable

• Annual reports filed with the Commercial Register, dormant reports included

• VAT & EORI support — registration, accounting and declarations

• Payroll calculation — salaries, board fees and related taxes

• Fully remote workflow — documents exchanged and signed online

Every Estonian company must keep proper accounting records and submit its reports on time. Whether you need a one-time annual report or a full-time accountant in Estonia, below we explain what our accounting service covers, who it suits, what documents are needed, how the monthly process works, and what it costs — whether your OÜ is newly registered, already active, VAT‑liable, dormant or operating internationally.

Accounting in Estonia: Key Facts

A quick summary for OÜ owners, e‑residents and foreign founders.

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What Our Accounting Service Includes

Accounting in Estonia should be accurate, timely and easy to manage remotely. We help companies maintain bookkeeping records, prepare financial data, submit tax declarations and keep reporting obligations under control. The exact scope depends on your company’s activity, number of documents, VAT status, payroll needs and business model.

• Bookkeeping and tax accounting: processing invoices, receipts, bank transactions, expenses, sales documents and other primary records.
• Tax declarations: preparation and filing of TSD, KMD, VD, OSS / IOSS and other tax forms where applicable.
• Annual reports: preparation and submission to the Estonian Commercial Register, including dormant annual reports where relevant.
• VAT support: VAT registration, VAT accounting, declaration preparation, invoice checks and practical guidance on VAT obligations.
• EORI registration: assistance with obtaining an EORI number for companies involved in import, export or customs operations.
• Payroll calculation: salary accounting, employee taxes, board member remuneration, declarations and payroll documentation.
• Accounting restoration: bringing records into order when previous periods were incomplete, delayed or incorrectly maintained.
• Tax and accounting consulting: practical guidance on expenses, dividends, payroll, deadlines, tax risks and company obligations.
• Communication with authorities: support in dealings with the Tax and Customs Board, Commercial Register and other institutions.

We also take over accounting from a previous provider: if you are switching accountants, we review the existing records, reconcile open periods and continue the work without gaps. If your situation does not fit a standard monthly package, we can assess the case separately and suggest a practical accounting solution for your company.

When Your Estonian Company Needs Monthly Accounting

Monthly accounting is especially important if your company has regular invoices, a VAT number, employees, board member payments, cross‑border transactions, marketplace sales, payment provider reports or plans to distribute dividends.

• You are VAT registered: VAT accounting, KMD declarations, VD reports, invoice control and input VAT checks are required.
• You pay salaries or board member fees: payroll taxes and TSD declarations must be calculated and submitted correctly.
• You sell internationally: VAT treatment, reverse charge, OSS / IOSS and intra‑EU transactions should be reviewed.
• You use Stripe, PayPal, Wise, Revolut Business or marketplaces: transaction reports must be reconciled with accounting records.
• You want to distribute dividends: accounting data must be accurate before profit distribution and tax calculation.
• Your company has been inactive: even dormant companies must keep records and submit annual reports where required.

If the company has only occasional activity, a one-time accounting review or annual report preparation may be enough. If it has regular transactions, monthly accounting is usually the safer and more practical option.

What Documents Are Needed for Accounting in Estonia?

To keep records accurate, we usually need sales invoices, purchase invoices, receipts, bank statements, payment provider reports, contracts, payroll information, loan agreements, asset purchase documents and other records related to the company’s transactions.

• Sales invoices issued by the company
• Purchase invoices and expense receipts
• Bank account statements
• Stripe, PayPal, Wise, Revolut Business, marketplace or payment provider reports
• Employment, service, loan, lease and client contracts where relevant
• Payroll, board member remuneration, dividend or shareholder payment details
• Import, export, customs, OSS / IOSS or VAT‑related documents where applicable

How Our Monthly Accounting Process Works

Our monthly process is built around clear document exchange, timely checks and predictable reporting. This helps owners avoid last-minute stress and keeps the company’s financial data up to date.

1. 1

   Document collection

   You send invoices, receipts, bank statements and transaction reports for the accounting period.

2. 2

   Bookkeeping and reconciliation

   We process records and reconcile them with bank and payment provider data.

3. 3

   Clarifications

   If something is missing or unclear, we ask for additional information before filing declarations.

4. 4

   Tax declaration preparation

   We prepare applicable tax forms, including TSD, KMD, VD, OSS or IOSS where relevant.

5. 5

   Submission and follow-up

   We submit declarations, monitor deadlines and inform you about payment obligations or next steps.

Accounting Setup for a New Estonian Company

A newly registered company should organize accounting from the beginning, not only when the first report is due. A proper setup helps avoid missing documents, incorrect expenses, VAT mistakes, delayed reporting and confusion between personal and company finances. If you are still planning to register a company, see our company formation service in Estonia.

1. 1

   Initial consultation

   We discuss your activity, planned turnover, client geography, expenses, VAT needs, payroll and reporting obligations. Learn more about our accounting consulting.

2. 2

   Opening balance and initial setup

   We prepare the opening balance and define the starting point for accounting records.

3. 3

   Document workflow

   We agree how invoices, receipts, bank statements, contracts and other documents will be submitted and stored.

4. 4

   VAT assessment

   We review whether VAT registration is mandatory or commercially useful. Learn more about obtaining a VAT number.

5. 5

   EORI registration where needed

   We assist companies involved in import, export or customs activities. Learn more about obtaining an EORI number.

6. 6

   Reporting calendar

   We define the timing for document submission, tax declarations, payroll reporting, annual reporting and other obligations.

7. 7

   Ongoing support

   We maintain records, monitor deadlines, prepare reports and advise on practical accounting and tax questions.

Annual Reports and Financial Reporting in Estonia

Financial reporting shows the company’s financial position and business results for a specific period. It matters for compliance, management decisions, banks, investors, partners and the Commercial Register. An annual report usually includes annual financial statements and other required information depending on the company’s size, legal form and activity.

• Annual reporting: mandatory for Estonian companies and generally submitted within 6 months after the financial year-end, usually through the e‑Business Register. More about filing the annual report.
• Dormant annual reports: prepared for companies with no or very limited activity, where records still need to confirm the company’s position.
• Interim reporting: prepared for shorter periods, for example when applying for loans, attracting investment, leasing assets or reviewing performance.
• Statistical reporting: submitted to Statistics Estonia through eSTAT where the company has a reporting obligation.
• Corrections and adjustments: reconciliation and correction of accounting data where previous reports or records contain errors.

VAT Accounting and Tax Declarations in Estonia

Tax reporting is a regular part of accounting in Estonia. The required declarations depend on the company’s activity, VAT status, employees, payments to individuals, intra‑EU transactions, imports, exports, online sales and digital services — and may include monthly VAT returns, payroll-related TSD declarations, intra‑Community VD reports, OSS / IOSS declarations and dividend-related reporting.

Key tax rates and filing deadlines

Main tax forms we help prepare

• TSD declaration: salary payments, board member remuneration, dividends, fringe benefits and other taxable payments to individuals.
• KMD declaration: VAT declaration covering turnover, input VAT, imports, exports and VAT rates.
• VD declaration: report on intra‑Community supplies and services where the company works with VAT‑registered EU partners.
• OSS / IOSS declarations: special VAT reporting schemes for distance selling and certain digital services in the EU.

Accounting for Different Business Models

Different companies need different accounting logic. A consulting company with a few monthly invoices is not the same as an e‑commerce business with many transactions, a startup with investment rounds, or a company working with crypto‑related activity.

• E‑residents and foreign-managed OÜ companies: remote document exchange, bookkeeping setup, annual reporting, VAT assessment and communication with authorities.
• Consulting and professional services: invoices, expenses, service contracts, VAT analysis and profit distribution planning.
• IT and SaaS companies: subscription income, international clients, digital services, VAT logic and reinvestment of profits.
• E‑commerce businesses: payment provider reports, marketplace data, inventory records, VAT, OSS / IOSS and cross‑border sales.
• Startups: founder expenses, loans, investments, reporting for stakeholders and scalable accounting processes.
• Crypto-related projects: transaction documentation, compliance-sensitive records and clear separation between business and personal funds.

We adapt accounting support to the real activity of the company, not only to a standard checklist. This makes reporting more accurate and helps avoid unnecessary questions from banks, authorities and business partners.

Our mission

Choosing an accountant is not only about the monthly price. It is about deadlines, accuracy, communication, confidentiality and the ability to explain financial matters in a practical way. Eesti Firma is a licensed, established Estonian accounting and corporate services firm.

Peace of mind in numbers — energy for growth. Accurate figures, timely reporting and predictable processes are the foundation of reliable accounting. Our mission is not only to file another report, but to make accounting convenient, transparent and fully compliant with Estonian requirements.

Ilja Nikiforov

Co-founder and Chief Legal Officer

Our task is to make accounting manageable, transparent and useful for decision-making. Proper bookkeeping should not be a source of stress — it should be a practical system that supports the company’s growth.