Virtual Office in Estonia
Virtual office services in Estonia provide a legally compliant registered office address and official communication point without leasing physical premises.
Registered Office in Tallinn
Contact Person (where legally required)
Secure Mail Handling & Forwarding
Business Register Compliant
Licensed TCSP Provider
Why Choose Eesti Firma for Your Virtual Office
Licensed Trust and Company Service Provider (TCSP)
operating under Estonian regulatory oversight (FIU000144).
10+ years of continuous operation
in the Estonian corporate services sector.
5,000+ entities supported
practical experience across diverse ownership structures.
Physical office in Tallinn
located at Vesivärava 50, Kadrioru Plaza business centre.
Regulatory alignment
services structured in accordance with Estonian corporate and registry requirements.
Defined service framework
documented procedures, transparent agreements and clearly allocated responsibilities.
Virtual Office Pricing in Estonia
Virtual Office and Corporate Support: Price Breakdown
Virtual office pricing is transparent and depends on the scope you choose. The complete package includes the registered address and contact person support (where required), with mail handling and correspondence processing built in. There are no hidden charges — the scope is fixed in the service agreement.
Below are the prices for the standard virtual office package and related services that can also be ordered separately. Rates are shown per year or per transaction, depending on the type of service.
| Service | Price |
|---|---|
| Virtual office service (complete solution: registered address and contact person) | €400 / year |
| Registered address in Tallinn | €250 / year |
| Contact person service | €250 / year |
| Written confirmation of address use (for banks and partners) | |
| Receipt and processing of official correspondence | |
| Scanning and forwarding of incoming mail | |
| Courier delivery within the European Union | €75 |
| Courier delivery outside the European Union | €150 |
Best value
Ordered together, the virtual office package costs €400 per year — compared with €500 if you buy the registered address (€250) and contact person (€250) separately. You save €100 a year and manage everything under one agreement.
Under Estonian tax rules, VAT (currently 24%) may be added to these prices. Before ordering, please review our Pricing Policy and Terms and Conditions.
Virtual Office & Registered Address in Tallinn
Eesti Firma provides compliant virtual office services in Tallinn. As a licensed Trust and Company Service Provider (TCSP), we ensure full compliance with Estonian Business Register requirements for remotely operated companies.
Under the Estonian Commercial Code, every private limited company (OÜ) must maintain a registered office in Estonia and, where applicable, appoint a contact person.
Registered office address in central Tallinn (Business Register compliant)
Contact person service for non‑resident board members (where legally required)
Secure mail handling, scanning and forwarding of official correspondence
Suitable for e‑residents and foreign-owned Estonian companies operating remotely
Virtual Office: Address, Contact Person and Mail in One Service
Key information
A virtual office combines everything an Estonian company needs to stay registered and reachable — a registered office address, a contact person where required, and managed handling of official mail — in a single service. It lets foreign founders and e‑residents run an Estonian OÜ entirely from abroad, in full compliance with the Commercial Code, without leasing physical premises.
Registered office address in central Tallinn for corporate use
Contact person service where required for non‑resident directors
Mail receipt, scanning and forwarding of official correspondence
Mail storage for up to 6 months per internal handling procedures
One service agreement covering the full registered presence
No physical office required — fully remote operations
Virtual Office in Estonia: Key Facts
A quick summary for founders, e‑residents and foreign owners.
| Topic | Practical explanation |
|---|---|
| What it is | An all-in‑one package: registered office address, contact person where required, and managed handling of official mail. |
| What it solves | Keeps a remotely managed Estonian company compliant and reachable through one provider and one agreement. |
| What’s included | Registered address, contact person where required, mail receipt, scanning and forwarding. |
| Who needs it | Remote founders, e‑residents and companies managed from abroad that want everything in one service. |
| Location | Vesivärava 50, Kadrioru Plaza, Tallinn — about 1 km from the city centre, with free parking. |
| Mail storage | Up to 6 months in accordance with internal handling procedures. |
| Legal basis | Estonian Commercial Code and Commercial Register Act. |
Key takeaway
A virtual office bundles the registered address, contact person and managed correspondence into one service — so founders run a fully compliant Estonian company remotely without juggling separate providers or leasing premises.
What Is a Virtual Office in Estonia?
A virtual office is the simplest way for an international founder to keep an Estonian company fully registered and reachable while operating from anywhere. Below we explain what the service covers, who it suits, how it compares to ordering an address or contact person on their own, and what it costs.
A virtual office in Estonia is a single managed service that combines a registered office address, a contact person (where required) and handling of official mail — everything an Estonian company needs to stay registered and reachable while it is run from abroad. Instead of arranging each element separately, your company gets everything needed for a compliant registered presence under a single agreement.
Estonia’s digital business environment lets entrepreneurs establish and run an EU company entirely online, but every company must still maintain a legally valid registered office in Estonia and be reachable for official communication. A virtual office provides exactly that — a registry-valid address and a managed channel for government and registry mail — so the company stays compliant while its owners work from abroad.
In short: a legal address covers the registration requirement alone, while a virtual office wraps that address together with contact-person support and correspondence handling into one remote-ready service. It is a registered-presence and compliance service, not a rented desk or co‑working space — there is no physical workspace, meeting room or hot-desking involved.
What’s Included in a Virtual Office Package
The virtual office is built for companies that are owned and managed outside Estonia. It brings together the services a remote company relies on day to day:
- Registered office address: a compliant business address in Tallinn, recorded as your company’s official seat in the Business Register.
- Contact person service: provided where required when the management board is located abroad.
- Official correspondence handling: government and registry mail is received and processed at our Tallinn office.
- Mail scanning and forwarding: important documents are digitised and sent to you wherever you are based.
- Single point of contact: one provider and one agreement for your company’s entire registered presence.
Because these elements are managed together, you avoid coordinating several providers and keep your Estonian company compliant with a minimum of administrative effort.
Who Needs a Virtual Office in Estonia?
A virtual office suits anyone who runs an Estonian company without a physical office in the country and prefers to have the full registered presence handled in one place. It is commonly used by:
- international startup founders establishing EU companies remotely.
- e‑residents managing Estonian companies from abroad.
- digital nomads and remote entrepreneurs running location-independent businesses.
- foreign directors of Estonian companies who need both a registered address and a contact person.
- holding or investment companies that do not require a physical office.
For these businesses, the virtual office is the practical way to maintain a compliant presence in Estonia while operating entirely from abroad.
Who this is for
Remote founders, e‑residents and foreign owners who run an Estonian OÜ from abroad and want their registered presence — address, contact person and correspondence — handled as one package, instead of arranging each service separately.
Virtual Office vs Legal Address vs Contact Person
A virtual office isn’t a separate legal requirement — it’s a bundle of services that can also be ordered individually. Knowing the difference helps you choose only what you need:
Legal Address, Contact Person and Virtual Office
Three separate services compared at a glance.
| Service | What it is | When you need it |
|---|---|---|
| Legal address | A registered office recorded in the Estonian Business Register. | Always — every Estonian company must have one. |
| Contact person | A licensed party that receives official documents on the company’s behalf. | When the management board is located abroad. |
| Virtual office | Registered address, contact person and mail handling combined into one package. | When you run an Estonian company fully remotely and want everything in one service. |
Which service do you need?
If you only need the registered office, see our legal address service. If you only need someone to receive official documents, see our contact person service. Choose the virtual office when you want all of it managed together as one package.
How a Virtual Office Works: Step by Step
Setting up your virtual office is quick and fully remote, and once it is active everything around your registered presence runs in the background. Here is how it works from start to ongoing use:
-
1
Confirm the scope and sign the agreement
We agree on what you need — full package or selected components — and prepare the service agreement.
-
2
Your address is registered
Our Tallinn address is recorded as your company’s official seat — whether you are forming a new OÜ or moving an existing company.
-
3
Official mail arrives at our office
Letters from the Business Register, the Tax and Customs Board and other authorities are received on your behalf in Tallinn.
-
4
We scan and forward it to you
Incoming correspondence is digitised and sent to you, with the original stored or couriered on request. The contact person is in place wherever required.
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5
You run the company from anywhere
Your Estonian OÜ stays compliant and reachable while you operate entirely online.
Our Strengths
For more than a decade, we have supported Estonian and international businesses with structured corporate and compliance solutions, including legal address and contact person services. Our team has assisted with company formation in Estonia and the ongoing administration of over 5,000 entities, serving local and foreign entrepreneurs across many industries.
We operate as a regulated corporate service provider, ensuring stability, legal certainty and predictable administrative support for companies maintaining a presence in Estonia. We act in accordance with Estonian AML and corporate regulatory requirements applicable to licensed TCSPs.
Corporate Services Department
FAQ — Virtual Office in Estonia
A virtual office in Estonia lets your company use a compliant registered office address (registered business address) without renting physical premises. It is widely used by non‑residents and e‑residents who manage an Estonian company remotely.
Typically, the service includes a registered address in Tallinn, receipt and handling of official correspondence, mail scanning/forwarding, and contact person support where required under Estonian law.
A registered address (also called a legal address or registered office address) is the official business address of a company recorded in the Estonian Business Register. Under the Estonian Commercial Code, every company incorporated in Estonia must maintain a registered office address in the country.
This address is used for receiving official correspondence, legal documents and communications from authorities. A company does not need to operate a physical office at this location, provided the registered address complies with Estonian legal requirements.
A contact person in Estonia is an officially appointed representative responsible for receiving official correspondence and legal documents on behalf of a company. This requirement typically applies when the company’s management board members reside outside Estonia.
The contact person receives communications from authorities and ensures that official notices are properly delivered to the company. The role is administrative only and does not involve participation in company management or decision-making.
Yes. A virtual office can be used as the company’s registered office address for company registration in Estonia, provided the address complies with the requirements of the Estonian Commercial Code and is recorded in the Business Register.
This allows founders, including non‑resident entrepreneurs, to establish and maintain an Estonian company without leasing physical office premises.
Yes, in many cases. If the members of a company’s management board reside outside Estonia, the company may be required to appoint a contact person in Estonia under the Commercial Register Act.
The contact person serves as an official communication channel with Estonian authorities and receives legal documents and formal notices on behalf of the company.
Official correspondence received at the registered office address is securely recorded and forwarded to the company. This may include mail scanning, electronic forwarding, and courier delivery when required.
Structured handling helps ensure that legal notifications and statutory deadlines are not missed.
No. A virtual office provides a registered office address and administrative support but does not include dedicated physical office space or daily workspace access unless separately agreed.
The primary purpose of the service is regulatory compliance and handling official correspondence.
Yes. A registered office address provided by a licensed service provider may be used when applying for a business bank account. Upon request, a written confirmation of address use can be issued for banks and financial institutions.
However, banks conduct their own due diligence and may request additional documentation.
Note
The FAQ is for general information only and does not constitute legal or tax advice. Requirements may vary depending on your circumstances.